Terms & Conditions

Terms & Conditions for Contracts with Ambit Gender Diversity Consulting

All of the Terms and Conditions below apply, unless otherwise stated or agreed upon.

General

  • All quotes only cover the services agreed upon. If additional services are required, an additional quote must first be negotiated.
  • Any quotes for trainings are specifically for the agreed upon session length, number of participants, and content. Quotes are subject to change if the session length, number of participants, and/or content changes from initial estimates.
  • Any quotes provided are exclusive of GST and mileage.
  • Any quotes provided will be valid for 6 months. After 6 months, Ambit reserves the right to renegotiate a quote based on the current fee schedule.
  • A non-refundable deposit of 25% is required in order to confirm the training date(s). If a training needs to be rescheduled by the client, the deposit will be applied to the new training date and a 10% (to a max of $200) rescheduling fee will be applied to the cost of the services.
  • The invoice for the remaining balance, along with any additional costs (mileage, additional participants, etc.,) will be invoiced within 3 business days of the service date and due within 30 days.
  • If language translators or interpreters are required for a training session, this is to be organized by the client, and the cost is not included within the quote provided by Ambit.
  • Payment can be made by cheque (made payable to Ambit Gender Diversity), or sent via e-transfer to . Credit card payments are accepted via Stripe with an additional 3% administrative fee. Please inquire about enabling payment with credit card.
  • In the event of Ambit’s need to cancel due to illness or emergency, we will provide as much notice as possible and either reschedule or arrange for another trainer/consultant to provide equivalent programming, with consent of the client.
  • Ambit will defer to public health guidelines concerning physical distancing and the prevention of COVID-19. If a scheduled in-person training cannot occur because of a shift in public health guidelines, Ambit will deliver the training online via Zoom.

Content

  • Ambit trainings are adaptable, and respond to the emergent needs and desires participants/clients. Any agendas or proposed deliverables are for reference only, and are guides for the intended outcomes of the training.
  • Any material presented in an Ambit training is not to be reproduced without explicit consent from Ambit.
  • If consent has been given to reproduce or share Ambit materials,  Ambit branding must be maintained and Ambit credited as the source.

Consulting

  • Consultation packages are based on a minimum of 3, 5, or 10 hours, and billed in 15-minute increments thereafter, unless otherwise agreed upon. The package hours must be used within 6 months of the date consultation commences.
  • Consultation packages will be invoiced at the beginning of the working relationship. If additional consulting is requested beyond the package hours, clients will be invoiced as agreed upon (eg. monthly, by deliverable, at project mid-point and/or end-point, etc.)
  • Additional fees* may apply if short turnaround times are requested:
    – 50% is added to Ambit’s hourly consulting rate if a service is required within 2 weeks of the working relationship being confirmed and supporting materials received from the client.
    – 25% is added to Ambit’s hourly consulting rate if a service is required within 4 weeks of the working relationship being confirmed and supporting materials received from the client.
    *These fees may be waived, depending on the nature of the request and timelines.

Travel

  • Mileage of $2.00/km is charged when the round trip is 20km or greater from our office in downtown Victoria. This fee covers the cost of gas, car expenses, as well as the facilitator’s travel time. Distance is rounded to nearest 5km increment.
  • Circumstances in which travel time exceeds two hours roundtrip may be charged per diem rates for half or full day.
  • Any quotes for travel expenses are estimates only, and will be shifted to reflect actual costs at the time of travel. Receipts can be provided upon request.

Privacy Policy

  • Due to the content of our work, having our business address shared broadly can put us in vulnerable positions in terms of our safety. If you ever receive a request from someone you don’t know for our business address, please inform us. You are welcome to pass along our publicly available email address, which is
  • We are committed to treating information shared by clients as private and confidential, and will not share this information with any other third party unless required by law.
  • We like to share about the good work organizations are doing to advance diversity, equity, and inclusion in the workplace. If you do not wish to be named as a client on our Clients page or on our social media platforms, please let us know. Unless otherwise stated, you are welcome to share about your work with Ambit on social media (@AmbitGender) or through other media platforms. In posts, please use Ambit’s business name and facilitator’s first names only (unless consent has been directly given to use facilitators’ full names).

Agreement